5 Best Free and Paid Email Backup Programs to Use

Have you ever emptied your trash only to find out a few months after you've deleted an email with important information that you urgently need? Well it happened to me, and the most frustrating part, Google couldn't retrieve the email. And that's when I realized the importance of having email backup software. You can hardly tell how long Google keeps deleted emails on its server.

Some speculate with no more than 30 days, others no more than 90 days, and most don't even have an idea. This is the reason why it is recommended to have email backup software to be on the safe side. An email backup software has everything you need to meet your backup needs, and they are incredibly easy to use. In this roundup, we will highlight 5 of the best free and paid utilities for managing your email backups.

Top 5 free and paid email backup software

Handy Backup (recommended)

Handy Backup provides various types of backups so that you can use it for different purposes. With it, you can always back up a file, folder, or whatever you want to do without having to back up your entire system. It is a great tool for those of you friends who want to archive / backup emails. You can protect your backups with passwords and 128-bit encryption.

For more features, you will need to purchase the more advanced versions of Handy Backup. You will need it only in case of a "disaster recovery" need. But for emails - Standard and Pro versions are the best. Fast, safe, accurate, and feature-focused, Handy Backup will become one of your favorite backup / restore / save tools.

MailStore Home

Mailstore Home allows you to back up all your email messages from multiple email accounts to a secure, searchable archive. With Mailstore Home, you can back up all your emails in one central file, even if they are spread across different mailboxes, programs, or computers. You can do it on a USB drive as a portable option or on a PC. You can import and manage emails from Outlook, Gmail, Mozilla Thunderbird, any POP mailbox, and many other online accounts.

Mailstore Home does not back up your contacts or account settings, although you can recover them from email messages. It allows you to backup from Microsoft Outlook, Microsoft Exchange Server, Windows Mail, Outlook Express, any POP3 and IMAP account, Webmailer, Mozilla Seamonkey, and from imported archive files. It also has a quick search option that allows you to retrieve an email in the blink of an eye. You can even reply to messages directly from the Mailstore.

KLS Mail Backup

KLS Mail Backup is a reliable email backup solution and is compatible with most of the popular email clients. In addition to emails, it also offers backup support for some of the most popular Internet programs. KLS backup uses common zip files to archive messages, making backups easy to access. Every step of the backup and recovery processes uses a wizard like dialog boxes that make the process seamless and intuitive.

KLS Mail Backup allows you to backup and restore your Outlook Express, Windows Mail, Thunderbird and Firefox profile files. Backup of popular Internet programs such as Opera, Internet Explorer profiles, IncrediMail profiles, The Bat profiles and more is also provided. However, KLS Mail does not back up IMAP or POP accounts, so you cannot use it to back up webmail accounts like Gmail directly.

Upsafe Gmail Backup

Most online backup services offer premium features like full backup history and scheduled backups for $ 5-10 per month. However, with Upsafe, you get all these and additional services for free. Some of the key services you get from Upsafe include:

1. Complete backup history.

2. Data encryption.

3. Full Office 365 backup.

4. Email notifications.

5. Scheduled and manual backups.

6. Backup to the cloud storage of your choice.

7. Backup Gmail, Calendar, Drive, Contacts, and Sites.

The service can be very useful, especially if your Google storage quota has run out or if you need an email message that you deleted more than 30 days ago (Google keeps deleted messages in the trash for a maximum of 30 days ). With Upsafe, you can never lose an important email, even when you have deleted it from the trash.

Gmvault Gmail Backup

Gmvault is a free, cross-platform, lightweight, feature-rich utility for backing up all of your Gmail accounts. Once installed, it runs on the command line interface, so you'll need to learn how to use it first. You can use it to back up all email messages on your computer and use a quick sync mode to update your backup library with recent email messages. Use the search parameter to back up only selected emails, as well as to encrypt the email that was backed up.

Gmvault is strictly for email, which means that it will not back up your calendar or information from other Google applications. Although it does not have a graphical user interface, you will only need a couple of commands, such as `Synchronize to backup and` Restore to retrieve the emails back to Gmail. Gmvault is a perfect backup email solution and users and experts have written very positive reviews about the software.

Spinbackup

Known for its extensive Google account backups, Spinbackup will back up your emails, contacts, calendars, Picasa, Google Drive, and local files. The backup bandwidth is unlimited. However, for the free version, you get up to 5GB of storage space and up to 1GB of download data bandwidth for a single account. For the paid version ($ 3 per month) you get 120GB of cloud storage and can download up to 120GB of data per month.

The paid package also allows you to backup up to 4 Google accounts. Spinbackup has a 2-step verification process, which adds an extra layer of security to your data. Employs the best 256-bit AES encryption to enhance data security during electronic transmission. Therefore, even if someone has your password, the system will keep it out.

Conclusion

Backing up your emails is a very reliable way to ensure that you don't lose any important information. Businesses prioritize data security, and some of the measures they put in place, among others, include backing up data. Therefore, no matter what web-based service you use, you should consider backing up your best email accounts. The above mentioned email backup software programs are affordable, feature rich, and very reliable solutions, so you should consider trying them.