Clinic Software: How to Automate Your Paperwork

It is often said that paperwork is a necessary task and that it must be done yes or yes, regardless of how tired it may get, although this is not entirely true. Taking care of the paperwork is necessary, but it doesn't have to place a great burden on your shoulders. There are many ways you can use a clinical management system to organize all your medical paperwork and administration work. This article will help you discover all its possibilities.

Focus on what's really important

Medical and administrative teams spend too much time doing paperwork, filling out repetitive forms that always contain the same information. We refer to data such as the patient's name or date of birth, which is usually never changed unless there has been an error. On the contrary, we also find information that usually changes and, at this point, is where we have to understand the difference between variable and invariant data

The invariant data is usually the same in all circumstances, for example:

• Name of patients

•Birthdate

• Social security number

• Number of national health insurance

Variable data is what can change depending on the situation, such as:

• Dates and times of appointments

•Medicines

• New diagnoses

• Referral letters

Many forms and documents contain the same information all the time, and until now, you had to fill it out manually over and over again. In some sectors there is no choice but to do so and, unfortunately, the same thing happens with medical notes, referral letters or similar documents. Fortunately, you don't have to be overwhelmed, because there are many solutions to avoid these problems.

Here are some of the most frequent forms and documents in which you can add information automatically:

• Doctor's notes

• Referral letters

•Recipes

• Updated drug lists

Enter all the information you need in seconds

Once you have automated all the work, the addresses, names and all the information related to the patients will appear in your documents, right where you need them. The next phase is to become familiar with entering the rest of the variable data. You don't have to write all the information, there are more ways to organize all your data.

Here are some elements that you can use in

• Drop-down lists to request laboratory analysis

• Yes / No options in questionnaires for patients

• Buttons to select symptoms and signs

• Text editor for the documents that you must modify

• Units of measure for general and laboratory use

• Prescription drugs

• ICD-10 for accurate diagnostics

• Hours and dates of work

Practical example, part one: Automatic recipes

We should know how we can transform simple data entry into sophisticated digitized forms. To do this, it is best to analyze a practical example. One of the best-known forms in medicine are prescriptions. No one can doubt that all doctors dedicate a time slot every day to complete them, but what if they could do it automatically thanks to a clinical management system? For this, various companies have designed eprescribing network software, where with the placement of important patient data, and thanks to the software the doctor will be able to prescribe the medicine thanks to the EPCS thus avoiding errors in treatment.