Things to consider when looking for a Wi-Fi provider for your event

Organising an event is a big responsibility, and selecting the right event Wi-Fi rental agency can be crucial to the success of your event. Every year, millions of exhibitions, conventions, and tradeshow attendees share their stories online, reaching people across the planet through the influence of social media. The organisers of such great events can ensure a substantial advantage for themselves by offering their guests with one very basic facility – a reliable wireless network. Today, everything from social media sharing to cashless buying to event registration is extremely reliant on the internet. As such, a reliable internet connection might just be the most important thing that you, as an event organiser, should invest in for any event.

If you’re looking for an event Wi-Fi rental, here are a few important points to keep in consideration while selecting a Wi-Fi provider for your event.

Planning

Once you’ve decided on the venue, it’s important to consider the arrangement of your internet connection system. Numerous venues provide in-house Wi-Fi packages. Alternatively, you could choose to build a temporary network from scratch or have mobile hotspots installed at the venue, based on the scope and size of the event.

With a plethora of options available, comparing them and deciding on the most suitable one may be a challenging task. So what do you do?

Before setting up the Wi-Fi at your chosen venue, and finalising your location, take a moment to complete the following two steps:

Familiarise yourself with the surroundings of your chosen venue, like whether it’s in the countryside or an urban area. In comparison, the carrier strength of urban areas is better than the countryside, where signal towards may be few and far between. Therefore, for urban environments, cellular-based solutions are more appropriate.

Be watchful of where you want to host your event: in an underground area, on the first (or whatever) floor of a building, in the open air where we're serving Epos Rental. Building materials like a cinder block, sheetrock, and wood can inhibit the reception of Wi-Fi and cellular signals, leading to patchy network connectivity. By using non-cellular solutions, these factors can be overcome. However, such networks are usually more expensive to deploy.

Installing the Wi-Fi hotspot for your event

Due to high demand, event venues usually spend millions on network maintenance and management and Wi-Fi infrastructure. By charging event organisers inflated prices to rent out the venue with Wi-Fi being inclusive, all that cost is then reimbursed.

Besides cost, it is equally important to consider the benefits of having access to on-site technical support throughout an event, an option that’s currently offered by a handful of venues. Having little to no technical support can put an otherwise successful event at an enormous risk of failure as a consequence of unexpected network deficiencies.

Conclusion

Besides event attendees being highly appreciative of a smooth web-surfing experience, their positive reaction to your brand will improve your goodwill and add value to your business. In this day and age, sharing experiences on social media is commonplace, so it’s important always to be more prepared for the provision of a reliable, secure, and fast internet connection at any event with OWR Event Wi-Fi & VR Rental Are you prepared to start organising the Wi-Fi for your upcoming event? Let’s about how our event Wi-Fi rental service can help.