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5 Benefits of an Electronic Leave Management System

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Most HR processes are often time-consuming and tricky. HR professionals usually perform a balancing act between managing human resource-related administrative tasks and checking employees’ satisfaction in the workplace.

This is why many companies are adopting digital processes. One of the digital processes businesses have embraced is an electronic attendance system.

Below, let’s take a look at some of its advantages in an organization.

1. Eliminates Paperwork and Boosts Productivity

When an employee requests for leave, it usually involves several HR associates processing the request. Not to mention the passing of papers within the team, and between the employee and the manager. This requires a lot of time, as well as resources.

On the other hand, if an e-leave management system is present, it will only take a few clicks before the request gets approved.

Moreover, since the process takes a shorter time, HR professionals can use the time instead to focus on strategic tasks that’s beneficial for the company, like facilitating a healthy company culture -- which, if implemented correctly, ultimately boosts morale of employees and increases productivity in the workplace.

2. Provides Accurate and Instant Information

Having an effective leave management system reduces the chances of human errors, particularly when calculating the employees’ leave balances (which plays a big role in paying employees correctly!).

A proper software accurately stores and tracks the leave information of the employees, including the deduction of total hours from employees’ leave balances, as well as the scheduled dates of leaves. That way, the HR department is given an overview of leave balances and leave schedules of employees in an instant.

Moreover, some softwares can record leave trends. This basically gives an insight report allowing the HR team to get an overview of how many leaves employees are taking and for how long.

This helps with faster decision-making, and whether or not to approve an employee’s leave request.

3. Provides Real-time Data for both Managers and Employees

Another major benefit of having an electronic leave system is that it provides real-time information. The system auto-updates leave balances of your employees, and the report is available for both managers and employees.

So, employees can simply check the comprehensive data that the system offers right away, ultimately reducing time spent checking leave balance queries.

You may even want to consider acquiring a system that comes with a mobile app, like Adaptive Pay. That way both employees and managers are able to check and approve requests on the go!

4. Increases Awareness and Ensures Compliance to Organisation’s Leave Policies

More often than not, leave policies differ from one organisation to another.

But certain set of rules, such as the number of leaves an employee can take, and the notice period before taking long leaves, may be some of the policies managers and employees may not be aware of. Hence, failing to follow these policies.

A good leave management system reinforces these set of rules, which prevents them from bypassing when applying for and approving leaves. You may even customise the system based on your leave policies.

5. Promotes Transparency Between Employees and Managers

Last but probably not the least, transparency is a culture that’s always appreciated in the workplace. However, in-person interaction, especially about leaves, can be awkward and complicated for some employees.

So how exactly does a digital tool promote transparency between employees and managers?

Since data is readily available for both managers and employees, leave approval and rejection becomes more straightforward within the company. This can now be done within minutes, avoiding unnecessary conflicts and uncomfortable conversations.

An HR System To Your Business’s Advantage

All these benefits and more may only be enjoyed if a good leave management system is put in place and implemented well among employees and HR managers.

However, in order to truly achieve employee satisfaction and workplace productivity, you may need a little more than just an attendance management system. Consider acquiring a robust automated HR system that’s integrated with an electronic leave management module, like Adaptive Pay.

Adaptive Pay is an all in one HR system that is meant to help speed up HR processes through its digital solutions. (And yes, all HR processes including leaves, payroll, attendance, appraisals, and even calculating taxes!)

If you want to know how we can help your business reap the benefits of having a fully integrated, fully automated HR system, contact us today. 


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5 Benefits of an Electronic Leave Management System

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Updated on July 26, 2021

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