Event Wi-Fi: invaluable tool and tips for event organizers

‘OMG, this Wi-Fi is terrible! I can’t wait to go home and tweet about this #WiFifailure’. This is a nightmare of every event planner that has tackled planning and managing events in this digital era where going viral is a matter of seconds, and bad publicity is no longer seen in a positive light. As an event organizer, you have a full plate, and your mind is working overtime. The guests are only subjected to the final product- the lights, food, drinks, sound, music, etc. No one but you knows how much you have invested in making this event a hit and making sure that it hits the right vibe with all the attendees. This includes the event WiFi rental and internet, the two elements which go unnoticed by everyone unless they fail.

Managing to deploy a reliable internet connection isn’t that complicated when proper planning is done. Nowadays, everyone is glued to their devices and wants to upload instantly their selfies and tweets, which would cast your event in a bad light if it were not possible. The following tips will facilitate all event organizers in securing the most reliable Wi-Fi connection for their guests, ensuring that their event is destined for success.

1. Discerning the need for Festival WiFi

Contrary to popular belief, not all events need Wi-Fi. Yes, that’s right! Some outdoor events have excellent 4G coverage, which renders the need for Wi-Fi moot while others need limited Wi-Fi because of some secret unveiling, which is not ready to be seen by the public. Some events don’t feature anything that may require a reliable internet connection, but having said that, such events are rare and an unlikely occurrence in this lifetime.

In actuality, 9 out of 10 events will need some sort of Wi-Fi which can be used for various purposes such as:

• For guests

• Video streaming

• For media staff

• Payment processing

• Registration machines

• For network speakers and cameras

This is just the tip of the ice-berg. You need to create a detailed spreadsheet of all the avenues of your event that may require Wi-Fi and then decide on the appropriate vendor for all your Wi-Fi needs.

2. Selecting the right Wi-Fi vendor

How do you choose the right internet provider? The answer lies in utilizing your research skills and best judgment. Instead of choosing for a large established company, it would be wiser to opt for a local specialized company for your WiFi rental. Such local companies are looking to build long-term, mutually beneficial relationships with clients along with a chance to gain a stellar reputation. Do research, ask for references, and read online reviews, but after all, that, look for someone who is dedicated to their work just as much you are. Such people help you in your ambition to succeed since that is what they are looking for as well.

3. Learn the jargon

Learning the terminologies of a certain field doesn’t have to be an intensely complicated process. It just means getting to know the terms being used so that the language does not seem alien, and you can ask appropriate questions when required making communication much smoother.

• Hardline- an Ethernet connection

• SSID- the name of your network

• AP-access point

• Switch- a central hub that connects other devices via hardline

• Cat 5/6- types of cables

• SLA- service level agreement

If your hire Ruckus provider is making things hard to comprehend, then that may not be your best fit since its important to make the client feel comfortable while attending to all required needs.

4. Appropriate bandwidth

There are many options to get a temporary internet connection besides Wi-Fi. They all vary when it comes to speed and reliability. The least dependable of all solutions is the cellular connection, which is also the cheapest. It can be deployed quickly but doesn’t guarantee satisfying results and may cause your event a major reputation hit. Dedicated bandwidth is expensive, but sometimes a stable and speedy internet connection is crucial for an event where it doesn’t get spotty at all. It requires optic fibers, and if the venue doesn’t have that installed, then you won’t be using fiber as it takes months to install. The most reliable way of installing Wi-Fi is through point-to-point antennas that come with quick installation and amazing speed at an affordable price.

5. Configure wisely

It is unwise to create one network and support your entire event with it. The guests’ devices may get infected due to dormant malware, which will wreak havoc as soon as they connect to a public network. In addition to creating a huge security breach, the bandwidth is available to anyone who wishes to use it. It may be unlikely, but it only takes one incidence to ruin a party, and that’s a risk that cannot be had. Without proper Mifi Router Hire configuration, these risks will turn into a reality faster than you can say ‘oh no!’ this is where that spreadsheet you made will come in handy, and everyone can have their own unique network.

As an event planner, it’s essential to have all information regarding the usage of your Laptop Hire Training, like how many devices were connected, bandwidth utilized, and how crucial it was. This data will help you in ensuring that each future event is better than the last. Use these tips, plan like a pro, and become the most coveted event organizer in the field!