Why You Should Use a Destination Management Company for Your Corporate Events

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Booking a holiday is something that all of us have done at least a few times whether we have browsed for the ideal destination or are focused on crossing something off our bucket list. If you are planning a corporate event, you may believe that the planning and booking process is very similar, but this is not the case. Booking a corporate event is very different to booking your yearly family holiday abroad, and there is a much wider margin for error - especially if you are planning a corporate event with lots of attendees.

When you plan a corporate event, you don’t only need to think about where it will take place. You will need to have a plan in place for everyone’s flights, transfers, accommodation, meals, and even their activities and entertainment. While some companies don’t mind handling this process internally, the best approach is to look for the services of a destination management company, or DMC.

A DMC differs a lot from your standard holiday booking agent as they are fully geared towards planning, booking and organising corporate events. The events they manage almost always fall into the MICE category, which stands for meetings, incentives, conferences and exhibitions, all of which are vastly different from your standard family holiday.

What does a DMC do?

As previously mentioned, planning a corporate event involves a lot of separate components to ensure everything runs smoothly and your guests are able to attend easily without having to deal with the usual stresses of travel. DMCs are experienced in making this happen because they take care of everything so you don’t have to worry about a thing.

For example, if you are planning a corporate event in the sunny Maltese Islands then you may not be familiar with the different cities and towns, and may struggle to find the best venue, accommodation and activities at the best price. One of the best things about using a DMC is that they are usually specialists in the locations they serve, so a destination management company in Malta will have all the insider information to take your event into the next level.

They will be able to book all of your guests’ travel tickets, including flights, taxis, trains or bus tickets to the airport, and then will arrange for them to be collected once they land and brought to their hotels. They will be able to do this for your guests wherever they are travelling from, and is especially useful for international guests who are facing issues such as language barriers.

Not only will the DMC be able to get all your guests to the right location at the right time, they will also be able to take care of booking your accommodation for the duration of the trip, and will be able to find the best venue for the event itself. You will be able to set a budget for your accommodation and the DMC will offer some options in terms of distance from venues and city or town centres, and star rating.

The highlight of many corporate events is often the activities surrounding the event itself, such as lunches and dinners at quality restaurants, nights out on the town, and other activities that are unique to the destination. For example, Malta is home to some of Europe’s best scuba diving sites, and there are lots of other outdoor activities to choose from such as kayaking, climbing, boat trips, and cultural tours. By choosing a DMC to manage your event, you will be able to pick their brains on the kinds of events available at a certain location, and will be able to leverage their industry connections so you will always pay the best price.

Any reputable DMC will also have extremely robust insurance to make sure you and your guests have peace of mind throughout your trip. This insurance usually covers against unforeseen circumstances, and will help you to handle any unexpected changes of plan. You will definitely not regret taking on the services of a DMC and it will take such a lot of pressure off you - or whoever is responsible for planning the event.